This week, you have 2 deliverables. You will compile your plan for selection and implementation of a new EHR system based on the work that you have done in Weeks 1–3. You will also create a Request for Proposal (RFP) using a standard template. Continue to utilize the scenario to assist you with your plan completion.
Part 1 Task: Implementation Plan for Replacement of the EHR System
Compile the information from the IP assignments in weeks 1–3 into your draft plan. Remember to incorporate the following:
- Introduction paragraph: What is this plan all about, what are you discussing, and why is this necessary
- Components of the plan: Here you incorporate your findings from weeks 1–3 into 1 document
- Address the readiness assessment, benefits, and potential implementation issues
- The overall project plan, including organization, migration path, plan for communication to stakeholders, and change management
- Recommendation of vendors
- Considerations in selecting a vendor
- Which vendors were researched
- Which vendor was selected, and why
Part 2 Task: Request for Proposal
Now that you have selected a vendor to supply a replacement EHR system to the clinic, you must submit a request for proposal (RFP). The RFP is a valuable tool that is used to provide detailed requirements to potential vendors and gives guidelines to those vendors to follow during the bidding contract. The RFP is a solicitation to a vendor to provide information that helps you make a decision on which vendor to choose for the new EHR.
The first part of the RFP includes a cover letter to the vendor and a general description of what is being requested and what needs to be included. This is the part of the RFP that you will prepare. The second part covers the proposal that the vendor would fill out and complete to cover the following (Wager, Lee, & Glaser, 2005):
- Vendor qualifications: General background of vendor, experience, number of installations, financial stability, and so forth
- Proposed solutions: How the vendor believes its product meets organizational goals
- General contractual requirements:Warranties, payment schedule, penalties for failure to meet schedule specified in the contract, and so forth
- Pricing and support: Quote on cost of system, utilization of standardized forms, and so forth
- Clinical decision and administrative support:Discuss the advantages of Clinical Decision Support Systems (CDSS) and a Management Information Systems (MIS) on the health care information systems, especially with the EHR
Complete the first part of the RFP, which will list numerous items that Yorkshire Clinic requires for its new EHR system, such as the following:
- Information about the clinic
- What functionality is desired
- Product description
- Patient accounting and reimbursement
Utilize the format provided in the document at this link to assist you in your proposal. Use the RFP template for health information technology. This document provides information on how to write your RFP. Note: You only need to write the RFP. This template contains numerous pages after the proposal description that would be used by the potential vendor of the EHR system to whom you send the RFP. Do not complete or submit the Vendor Profile” because this is what a vendor would complete and return to you for consideration.
Expert Solution Preview
Introduction:
As a medical professor responsible for designing and conducting lectures and evaluating student performance, one of the deliverables assigned to the students is to compile their plan for selection and implementation of a new EHR system based on the work done in Weeks 1–3. The students are also required to create a Request for Proposal (RFP) using a standard template. The assignment is aimed at testing the students’ ability to incorporate the findings from the previous weeks into one document and effectively use the RFP to get detailed requirements from potential vendors.
Part 1 Task: Implementation Plan for Replacement of the EHR System
To compile the information from the previous IP assignments, the students are required to create an introduction paragraph to explain the purpose of the plan, what it encompasses, and why it is necessary. The components of the plan should include findings from the readiness assessment, benefits, and potential implementation issues. In addition, the overall project plan, including organization, migration path, plan for communication to stakeholders, and change management, should be addressed in the plan. The students are also required to provide a recommendation of vendors, including considerations in selecting a vendor, vendors researched, the selected vendor, and reasons for the selection.
Part 2 Task: Request for Proposal
The second part of the assignment requires the students to select a vendor to supply a replacement EHR system to the clinic and submit a request for proposal (RFP). The RFP should describe the general requirements for the new EHR system and provide guidelines for potential vendors to follow during the bidding contract. The RFP should cover areas such as vendor qualifications, proposed solutions, general contractual requirements, pricing and support, and clinical decision and administrative support. The format provided in the document link should be used to assist the students in their proposal, and only the RFP needs to be completed and submitted.
