5.2 Action Required: You are in charge of organizing a dinner-dance concert for a local charity. You have reserved a hall that will seat 30 couples and have hired a jazz combo. 5.3 Test your Knowledge (Question): 1. Develop a scope statement for this project that contains examples of all the elements. Assume that the event will occur in 4 weeks. Provide your best estimate of the dates for milestones. 2. What would the priorities likely be for this project
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Introduction:
In organizing events, proper planning and execution are essential to meet the objectives successfully. As a Harvard University Professor, I am experienced in managing projects, evaluating student performance, and providing feedback. In this scenario, I have been tasked with organizing a dinner-dance concert for a local charity. Below are my answers to the questions given.
Answers:
1. Scope statement for the project:
The scope of this project is to organize a dinner-dance concert to raise funds for a local charity. The event will take place in four weeks, and the hall reserved can seat 30 couples. We have hired a jazz combo to play at the event. The project scope includes event planning, such as scheduling, budgeting, and logistical arrangements, hiring staff, catering, decoration, and marketing. We will make sure that the event meets the client’s needs and exceeds attendees’ expectations. Our goal is to raise a minimum of $10,000 from the event to support the charity’s programs.
Milestones:
– Week 1: Finalize the event date, complete initial budgeting, and reserve the hall and jazz combo.
– Week 2: Hire staff, catering, and decoration company, and start marketing the event through different channels.
– Week 3: Finalize the event program and seating arrangements, check all the details with the suppliers, and make sure that everything is in place.
– Week 4: Host the event successfully, collect funds, and donate them to support the charity’s programs.
2. Priorities for the project:
The priorities for this project would likely include meeting the charity’s fundraising needs, ensuring attendee satisfaction, staying within the budget, and creating a positive experience for all stakeholders. Additionally, managing the logistics, coordinating with the suppliers, and building effective communication channels between different parties involved in the event will also be a priority. In summary, the main priorities would be to maximize the fundraising, execute a successful event, and ensure that all stakeholders are satisfied with the outcome.
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