Competency
Evaluate project implementation techniques.
Scenario
As a Project Manager for Kingston-Bryce Limited you have been assigned to create a communication plan. The Board of Directors for Kingston-Bryce Limited (KBL) wants to be updated on a regular basis and this plan will document strategies for communication. The project team will consist of KBL employees as well as employees from the competitor. In order for this acquisition to be successful, you will need to use your project management skills to ensure success and that all stakeholders are updated on a regular basis.
Instructions
Your task is to Develop a communication plan that will detail strategies to be used to encourage the team to perform project work in Microsoft Word. Include the following in your communication plan:
Project kickoff welcome email – this is important because it provides the guidelines for the project and lists the team members, stakeholders, and the duration of the project.
Project summary updates – these are used to update stakeholders who are not able to attend a project-related meeting and can provide a status on the effectiveness of the project meeting timelines and the budget.
Expert Solution Preview
Introduction:
As a Project Manager, developing a communication plan is an essential part of ensuring success for any project. It allows for effective communication between team members and stakeholders, which can ultimately impact the success of the project. In this scenario, you are tasked with developing a communication plan for Kingston-Bryce Limited (KBL) to ensure that all stakeholders are updated regularly. Your plan should include a project kickoff welcome email and project summary updates.
Answer:
To ensure the success of the project, there are several techniques that can be used for project implementation. These include:
1. Defining the scope of the project: It is important to clearly define the scope of the project to ensure that all team members and stakeholders are aware of the project’s goals, timelines, and budget.
2. Developing a project plan: This involves identifying the tasks required to complete the project, assigning responsibility for each task, and setting deadlines. A project plan should also include contingencies to address unexpected issues that may arise during the project.
3. Establishing communication channels: Effective communication is essential for project success. Communication channels should be established to ensure that team members and stakeholders are regularly updated about the project’s progress.
4. Conducting regular status meetings: Regular status meetings should be held to give team members the opportunity to update each other on the progress of the project. This will help identify any issues early on and allow for effective problem-solving.
5. Tracking progress: Progress should be tracked regularly using tools such as project management software. This will enable team members to stay on track and ensure that the project is progressing according to plan.
By implementing these techniques, you can ensure that the KBL project is a success and that all stakeholders are updated regularly. The communication plan should include a project kickoff welcome email and project summary updates to keep stakeholders informed throughout the project.
