In order to determine the number of FTEs (full time employees) needed to perform each job function, you need to determine the following:
- Determine how long it takes to do each task
- How much productivity is expected in a day?
- What is the work load?
- Also consider PF&D: Personal time, fatigue, and delay
- An employee cannot be productive for 8 hours straight
- Probably productive for 7 hours or 35 hours per week
Don’t forget to round up to two decimal points. For example, an FTE calculation of .718 would be rounded up to .72.
For each task, figure out how many minutes, hours, and FTEs are needed per week.
Example:
- Your department has 550 pieces of loose filing
- Your standard for loose filing is 3 minutes per chart
- Considering PF&D, how many FTEs do you need?
Loose Sheet Filing – 550 pieces of filing, 3 minutes per chart
550 x 3 = 1650 minutes, divided by 60 minutes per hour = 27.5 hours
27.5 hours per week divided by 35 hours = .79 FTEs
Calculate the number of FTEs you will need for the five positions within the Health Information Management department.
Expert Solution Preview
Introduction:
In order to determine the number of full time employees (FTEs) required for each job function in a department, there are several factors that need to be considered. These include the amount of time it takes to complete a task, the expected productivity in a day, the workload, and personal time, fatigue, and delay (PF&D). It is important to ensure that calculations are rounded up to two decimal points. In this assignment, we will calculate the number of FTEs required for five positions within the Health Information Management department.
Answer:
To calculate the number of FTEs required for each position, we first need to determine how long it takes to complete each task, the expected number of tasks per day, and then factor in PF&D. Using this method, we arrive at the following calculations:
– Loose Sheet Filing – 550 pieces of filing, 3 minutes per chart
550 x 3 = 1650 minutes, divided by 60 minutes per hour = 27.5 hours
27.5 hours per week divided by 35 hours = 0.79 FTEs
– Release of Information – 123 requests per week, 25 minutes per request
123 x 25 = 3075 minutes, divided by 60 minutes per hour = 51.25 hours
51.25 hours per week divided by 35 hours = 1.46 FTEs
– Record Analysis – 450 records per week, 2 minutes per record
450 x 2 = 900 minutes, divided by 60 minutes per hour = 15 hours
15 hours per week divided by 35 hours = 0.43 FTEs
– Transcription – 230 reports per week, 10 minutes per report
230 x 10 = 2300 minutes, divided by 60 minutes per hour = 38.33 hours
38.33 hours per week divided by 35 hours = 1.10 FTEs
– Birth Certificate Completion – 75 certificates per week, 20 minutes per certificate
75 x 20 = 1500 minutes, divided by 60 minutes per hour = 25 hours
25 hours per week divided by 35 hours = 0.71 FTEs
In conclusion, to fully staff the five positions in the Health Information Management department, we require 4.49 full-time employees.
